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How to Apply for a Doctoral Position: Step-by-Step Guide

Getting Started​

Welcome to the TUMApply Doctoral Portal application system! This guide will walk you through the complete application process, from finding a position to submitting your materials.

Step 1: Finding and Selecting a Position​

  1. Navigate to Available Positions
  • Log into the TUMApply Doctoral Portal using your credentials
  • Go to the "Find Positions" section
  • Browse available positions filtered by your academic background and research interests
  1. Select Your Position
  • Click on a position that matches your qualifications
  • Review the position requirements and supervisor information
  • Click "Apply" to begin your application

Step 2: Application Creation - Multi-Step Process​

The application form is designed as a 4-page wizard to make the process manageable and ensure you don't lose your progress.

Page 1: Personal Information​

  • Fill in basic details: Name, email, contact information
  • Academic background: Current degree status, institution
  • Required fields are marked with red asterisks (*)
  • Auto-save feature: Your progress is automatically saved every few seconds
  • Click "Next" to proceed (only enabled when all required fields are completed)
Application Form Page 1

Page 2: Academic Background & Documents​

  • University information: Previous degrees and their grades, institutions attended
  • Upload academic documents:
  • Degree certificates (PDF format, max 10MB)
  • Document validation: The system checks file format and size
Application Form Page 2

Page 3: Application Questions & Additional Documents​

  • Answer position-specific questions: These vary by supervisor and research area
  • Upload supporting documents:
  • CV/Resume
  • Reference letters
  • Progress indicator: Shows completion status of each section
    Application Form Page 3 - Part 1
Application Form Page 3 - Part 2

Page 4: Review & Submit​

  • Complete application summary: Review all entered information
  • Document checklist: Verify all required documents are uploaded
  • Edit capability: Click "Back" to modify any section if needed
  • Final validation: System performs comprehensive check before submission

Step 3: Submission Options​

You have two choices on the final page:

Option A: Submit Application​

  • Click "Submit Application" for final submission
  • Confirmation dialog appears asking you to confirm
  • Once submitted, you cannot edit the application
  • Automatic notifications are sent to supervisors
  • You'll receive a confirmation email with submission details

Option B: Save as Draft​

  • Simply exit the application form
  • Application is saved with all current progress
  • You can return anytime to continue editing
  • Draft applications appear in your "My Applications" dashboard

Step 4: After Submission​

Immediate Actions​

  • You're redirected to your Application Dashboard
  • Submission confirmation is displayed
  • Application status changes to "Submitted"

Ongoing Management​

  • Track progress through the application dashboard
  • Monitor status updates as supervisors review your application
  • Receive notifications for status changes via email
  • View detailed application anytime from your dashboard

Key Features That Help You​

Auto-Save Protection​

  • Automatic saving every 30 seconds prevents data loss
  • Session persistence allows you to leave and return
  • Draft recovery if your browser closes unexpectedly

Validation System​

  • Real-time error checking shows issues immediately
  • Required field indicators clearly mark what's needed
  • File format validation ensures documents upload correctly
  • Progress tracking shows completion status

User-Friendly Design​

  • Step-by-step guidance prevents overwhelming forms
  • Clear navigation with Previous/Next buttons
  • Visual progress indicator shows where you are in the process
  • Help tooltips provide guidance for complex fields

Tips for Success​

  1. Prepare documents in advance: Have all files ready in PDF format
  2. Use a stable internet connection: Prevents upload interruptions
  3. Review requirements carefully: Each position may have specific needs
  4. Take your time: The auto-save feature means you don't need to rush
  5. Preview before submitting: Use the summary page to double-check everything

Need Help?​

  • In-form guidance: Look for help icons (?) next to complex fields
  • Technical support: Contact the portal administrators for technical issues