Manage Positions

The My Positions page provides comprehensive tools for professors to oversee and manage all their created doctorate positions through a centralized dashboard.

---

📋 My Positions - Management Dashboard

This is the central command center for all position management activities.

• Displays all positions in a structured table format containing: Supervising Professor, Position Title, Status, Start Date, and Last Modified timestamp
• Features dynamic action buttons (View, Edit, Delete, Close) that adapt based on the current position state
• Shows visual status indicators with color-coded badges for instant assessment of position states
• Includes search, filtering (by Status), and sort capabilities to easily find specific positions

My Positions Dashboard

Comprehensive Status System:

• 🟢 Published: Live positions actively accepting applications from qualified candidates
• 🟠 Applicant Found: Suitable candidate has been identified, position is no longer actively recruiting
• 🔴 Closed: Position no longer accepting applications, all applicants have been notified
• ⚫ Draft: Position in development phase, not yet visible to applicants

Context-Sensitive Action Controls (⋮):

• View The Position (👁️): Access complete position details and current status (available for all positions regardless of state)
• Edit: Modify position specifications and details. Note: Editing a Published position will change its status back to "Draft", temporarily hiding it from applicants until republished.
• Delete: Permanently remove positions from the system (available for Draft positions only)
• Close: End the application acceptance period. This will automatically reject all unreviewed applications and notify all candidates (available for Published positions only)

---

🔍 Position Details

Used for comprehensive position review with full management capabilities and administrative controls.

• Shows current position status prominently displayed with clear visual indicators
• Provides enhanced information display including all details visible to applicants
• Features status-dependent action buttons matching capabilities available in the dashboard interface
• Includes administrative context and editing access not available in the applicant view

Job Detail Page

Enhanced Management Features:

• Status Display: Current position state with timestamp information
• Management Actions: Context-appropriate controls for position lifecycle management
• Administrative Details: Creation date and last modification date are displayed for oversight
• Applicant Perspective Toggle: View position as it appears to potential candidates

---

✏️ Position Editing - Refinement Interface

Comprehensive editing system for updating and improving unpublished positions.

• Pre-filled forms containing all previously saved information for efficient updating
• Multi-step editing process matching the job creation process for consistency

This integrated management system enables efficient oversight of the complete position lifecycle from creation through successful candidate placement.

---

⚙️ Steps for Managing Positions

This document outlines key steps for managing positions via the position management dashboard.

📌 Prerequisites

• All steps require professor account access
• Position management capabilities vary based on current position status

📊 Step 1: My Positions Dashboard Overview

Goal: Access and navigate the centralized management dashboard to monitor all your positions.

Steps:

1. Navigate to "My Positions" from the sidebar menu
2. Review the position table displaying all your created positions with:

• Position titles and supervising professor name
• Current status with color-coded visual indicators
• Estimated start date of position
• Creation dates and last modification timestamps
• Context-sensitive action buttons

3. Use the status indicators to quickly assess position states:

• Draft positions needing completion or publication
• Published positions accepting applications
• Positions that have found a suitable applicant
• Closed positions that were previously published

4. Access quick actions directly via the Actions menu (⋮):

• Click "View" (eye icon) to see detailed position information
• Use "Edit" for positions needing updates (Warning: editing a published job reverts it to draft)
• Select "Delete" to permanently remove unwanted draft positions
• Choose "Close" to shut a published position and reject pending applications

Video:

🔍 Step 2: Viewing Job Details

Goal: Access comprehensive position information with professor management capabilities.

Steps:

1. From the My Positions dashboard, click "View" on any position
2. Review the enhanced position details including:

• Current status prominently displayed at the top
• Complete position information as seen by applicants
• Administrative details like creation and modification dates
• Research group information and contact details

3. Access management controls directly from the detail page:

• Status-appropriate action buttons based on current position state
• Quick navigation back to the previous page
• Direct access to editing functionality for draft positions

Video:

✏️ Step 3: Editing and Updating Existing Positions

Goal: Modify position details to improve clarity, update requirements, or reflect changed circumstances.

Steps:

1. From the dashboard or position details page, click "Edit" to access the Position Editing Interface
2. Navigate pre-filled editing forms containing all current position information:

• Step through the same multi-step process used in the job creation form
• Review each section systematically for needed updates
• Utilize auto-save functionality to preserve changes during editing

3. Finalize updates:

• Review all changes in the final step
• Either publish immediately using the "Publish" button or leave the form and the position will be saved as a draft for later completion

Video:

🔒 Step 4: Closing and Deleting Positions

Goal: Properly manage position lifecycle endpoints through closure or deletion.

Steps:

1. For Published Position Closure:

• From dashboard or position details, click "Close" on published positions
• Confirm closure understanding that the position will:
• Change status from "Published" to "Closed"
• Automatically reject all unreviewed applications
• Send notifications to all applicants about position closure
• Not be able to be reopened once closed
• Authorize the closure knowing that no further applications will be accepted
• Verify status change is reflected in the dashboard with updated badges

2. For Draft Position Deletion:

• From dashboard or position details, click "Delete" on draft positions
• Review deletion implications understanding that:
• The position will be permanently removed from the system
• All draft content will be lost and cannot be recovered
• This action is irreversible once confirmed
• Confirm deletion only after ensuring valuable content is preserved elsewhere if needed
• Verify removal from the dashboard table