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Create Positions

The Job Creation Form provides comprehensive tools for professors to develop compelling doctorate position listings through a structured, multi-step process that ensures all essential information is captured effectively.

📝 Position Creation - Multi-Step Form​

This is the comprehensive creation interface for developing new doctorate positions.

  • Step-by-step wizard guiding through all required sections with clear navigation
  • Auto-save functionality to prevent data loss during the creation process
  • Form validation system with real-time error checking and required field indicators
  • Draft saving capability allowing positions to be completed over multiple sessions

Step 1: Basic Information​

Job Creation Form Step 1
Job Creation Form Step 1: Basic Information

Step 1: Basic Information

  • Position Overview: Job Title, Research Area, Field of Studies, Location, and Supervising Professor. Required fields are marked with red asterisks.
  • Subject Area Visibility: The selected field of studies is also used for applicant subject-area subscriptions. When the position is published, applicants with matching subscriptions can receive notification emails about the new posting.
  • Job Description: Rich-text editor for a comprehensive research project explanation. Includes formatting tools for professional presentation (Tasks & Responsibilities, Eligibility Criteria).
  • TUMApply AI Assistant: Toggle "Enable AI" to open the AI panel. Easily generate or rewrite the job description based on inputs or rough bullet points.
  • Multilingual Support: Write the description in either German or English; the system translates it automatically.
  • Validation System: Users can only proceed using the "Next" button after completing required fields.

Step 2: Employment Terms​

Job Creation Form Step 2
Job Creation Form Step 2: Employment Terms

Step 2: Employment Terms

  • Timeline Configuration: Set the Application Deadline and targeted Start Date.
  • Workload & Duration: Define workload in hours/week (up to 40) and contract duration in years (up to 6).
  • Funding & Extras: Specify Funding Type and indicate whether the position is suitable for persons with disabilities.

Step 3: Banner Image​

Job Creation Form Step 3
Job Creation Form Step 3: Banner Image Selection

Step 3: Banner Image

  • Default Images: Pick from default banner images provided by the system.
  • Image Collection: Use or upload custom images specific to your research group.
  • Upload Capability: Accepted formats include JPG, JPEG, and PNG (recommended 16:9 ratio, max 5MB).

Step 4: Review & Publish​

Job Creation Form Step 4 Section 1
Job Creation Form Step 4 Section 2
Job Creation Form Step 4: Review

Step 4: Review Job Details

  • Final Review: Comprehensive preview of complete position before publication
  • Data Protection Compliance: Mandatory checkbox for Data Privacy Terms agreement
  • Publication Options: Option to publish immediately using "Publish" button or press "Back" to edit any mistakes

This creation system ensures comprehensive position development while maintaining institutional standards and regulatory compliance.

⚙️ Steps for Creating Jobs​

This document outlines key steps for creating and publishing doctorate positions.

📌 Prerequisites​

  • All steps require professor account access with position creation permissions

📝 Step 1: Creating New Positions from Scratch​

Goal: Develop comprehensive position listings with all required information through the structured creation process.

Steps:

  1. Navigate to "My positions" from the sidebar menu
  2. Click the "Create Position" button located at the top right
  3. Complete Step 1 - Basic Information:
  • Fill out position overview details such as title, area, and location.
  • Choose the field of studies carefully, because it is used to match applicant subject-area subscriptions for publication notifications.
  • Provide the job description manually or use the TUMApply AI Assistant to automatically draft or rewrite the description.
  1. Complete Step 2 - Employment Terms:
  • Enter timeline dates (start date, deadline).
  • Define workload, contract duration, and funding type.
  • Indicate equal opportunities suitability.
  1. Complete Step 3 - Banner Image:
  • Select an image from the default gallery or your research group's uploads.
  • Alternatively, upload a new banner image.
  1. Complete Step 4 - Review Job Details:
  • Preview the complete position as it will appear to applicants.
  • Ensure all information and translations are accurate.
  • Make any necessary edits by navigating back to previous steps.
  1. Finalize the position:
  • Either publish immediately using the "Publish" button or leave the form and the position will be saved as a draft for later completion
  • Publishing can trigger notification emails to applicants whose subject-area subscriptions match the selected field of studies
  • Positions that are saved as drafts are not visible to applicants