📊 Assessment Course Phase

The Assessment Phase allows instructors to evaluate students across multiple competencies using a structured scoring system. Students can be assessed through self-evaluation, peer evaluation, and tutor/instructor evaluation. Students may also evaluate their tutors and team leads.

📝 Using the Assessment Phase

Once the assessment phase is set up, students and instructors can begin evaluations. Here’s how to navigate and complete assessments effectively.

For Students

Access the Phase: Log in and navigate to the assessment phase in your course dashboard.
Self-Evaluation: If enabled, rate your own competencies using the provided template.
Peer Evaluation: Evaluate team members based on the peer template (if applicable).
Tutor Evaluation: Provide feedback on tutors or leads using the designated template.
Submit: Ensure all evaluations are submitted and marked as final before the deadline.

For Instructors/Tutors

Review Submissions: Monitor student progress and submissions in the phase overview.
Conduct Assessments: Use the tutor template to assess students.
Provide Feedback: Offer constructive comments to support student development.

💡 Tip: Regularly check for updates and communicate with your team to ensure timely submissions.

This section guides you through the practical use of the assessment phase for a smooth evaluation process.

📺 Video Tutorial: Watch here!

⚙️ Setting Up the Assessment Phase

To configure the assessment phase, follow these steps:

1. Add an Assessment Phase

Use the Course Configurator to add an Assessment Phase to your course structure. Connect the participants and team data (if you want to use peer or tutor evaluations).

2. Open the Configuration

In the course sidebar, select the newly added assessment phase, then click on: Settings (gear icon).

This opens a dialog for setting the phase’s behavior and schedule.

3. Configure Assessment Phase Settings

You must define the following core settings:

Setting	Description
Assessment Template	Select which assessment template to use (defines the competency structure)
Start Date	When the assessment phase begins (using the timeframe selector)
Deadline	When the assessment phase ends (using the timeframe selector)

Optional Evaluation Types

You can enable additional evaluation methods

Evaluation Type	Description
Self Evaluation	Students evaluate themselves using a separate competency template
Peer Evaluation	Students evaluate their peers using a separate competency template
Tutor Evaluation	Students evaluate tutors using a separate competency template

Each evaluation type has its own:

Template: Which competencies to evaluate
Start Date: When this evaluation becomes available
Deadline: When this evaluation closes

⚠️ Note: All timestamps use system time (Europe/Berlin) with deadlines ending at 23:59.

🏗️ Creating and Editing Assessment Schemas

Assessment schemas define the structure of your evaluation through Assessment Templates.

Understanding the Hierarchy

The assessment system uses a three-level hierarchy:

Assessment Template
├── Categories (weighted groups)
│   ├── Competency 1 (individual skills with weights)
│   ├── Competency 2
│   └── ...
└── ...

Creating a New Assessment Template

Navigate to Settings: In your assessment phase, go to the Settings page
Create Template: Click “Create New Template” in the template selector
Fill Template Details:
- Name: A descriptive name for your template
- Description: Brief explanation of the template’s purpose

Building the Competency Structure

Once your template is created, you need to build the competency structure:

Adding Categories

Categories are weighted groups of related competencies:

Click “Add Category”
Fill in the category details:
- Name: Category title (e.g., “Technical Skills”)
- Short Name: Abbreviated version
- Description: Brief explanation
- Weight: Numerical weight for final score calculation
Click “Create”

Adding Competencies

Competencies are individual skills within categories:

Click “Add Competency” within a category
Complete the competency form:
- Name: Competency title (e.g., “Programming Ability”)
- Short Name: Abbreviated version
- Weight: Numerical weight within the category
- Description: Brief explanation
- Score Level Descriptions: Define what each level means:
  - Very Bad: Description for lowest performance
  - Bad: Description for below-average performance
  - Ok: Description for average performance
  - Good: Description for above-average performance
  - Very Good: Description for excellent performance

Editing Existing Templates

Edit Categories: Click the edit icon next to any category
Edit Competencies: Click the edit icon next to any competency
Delete Items: Click the trash icon (⚠️ this cannot be undone)

📺 Video Tutorial: Coming soon

🗺️ Setting Up the Competency Map

The competency map allows you to link competencies from your self and peer evaluation templates to your assessment, so they show up in the assessment view.

Understanding Competency Mapping

When you have self or peer evaluation enabled, you can map evaluation competencies to the main assessment:

Self Evaluation → Assessment: Link self evaluation competencies to the main assessment competencies
Peer Evaluation → Assessment: Link peer evaluation competencies to the main assessment competencies

This enables them to show up in the main assessment view to be taken into account in the main assessment.

Creating Mappings

Navigate to Settings: Go to the Settings page in your assessment phase
Find Competency: Locate the competency you want to map to
Select Mapping: In the assessment mapping section:
- Choose the source competency from the self or peer evaluation dropdown
- Select “No mapping” to remove an existing mapping
Save Changes: Mappings are saved automatically

⚠️ Note: You can map only one self and one peer competency to each assessment competency.

📺 Video Tutorial: Coming soon

📈 How Average Scores Are Calculated

The assessment system uses a sophisticated weighted scoring algorithm to compute final scores.

Score Level Conversion

Each score level is converted to a numerical value:

Score Level	Numerical Value
Very Good	1.0
Good	2.0
Ok	3.0
Bad	4.0
Very Bad	5.0

Calculation Process

The getWeightedScoreLevel function computes the final score through these steps:

1. Competency-Level Calculation

For each competency with scores:

Competency Score = (Sum of all scores × competency weight) / number of scores / total category competency weights

2. Category-Level Aggregation

For each category:

Category Score = Sum of all competency scores in category
Weighted Category Score = Category Score × category weight

3. Final Score Calculation

Final Score = Sum of all weighted category scores / Sum of all category weights

Key Features

Weight-Based: Both competency and category weights influence the final score
Proportional: Only categories and competencies with actual scores contribute to the calculation
Flexible: Handles partial assessments (not all competencies need scores)
Normalized: Final score is normalized by the total weights of assessed categories

🎯 Best Practices

Template Design

Clear Descriptions: Write specific, measurable descriptions for each score level
Balanced Weights: Distribute weights logically across categories and competencies
Consistent Granularity: Keep similar levels of detail across all competencies

Competency Mapping

Strategic Mapping: Only map competencies where cross-evaluation adds value
Documentation: Keep notes on your mapping rationale for future reference
Validation: Test your mapping strategy with a small group before full deployment

Getting Help

If you encounter issues not covered here:

Check that all required fields are filled
Verify date ranges and permissions
Contact your system administrator for technical support

✅ You’re all set! Your assessment phase is now configured and ready for student evaluations.