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AI Writing & Translation

Every doctoral position on DocApply is published in both English and German, allowing applicants to read the description in their preferred language. To support this, the Position Details step of the Job Creation Form provides an AI assistant that writes, improves, and translates the job description.

The description is written once in the language of your choice, and the assistant produces the second language version, removing the need to translate the text manually.

Both languages are required

A position can only be published once both the English and the German description have been provided.

📝 The Position Details Editor​

Position Details with language toggle and AI translation
Position Details: Language toggle for AI translation

✨ What the AI Assistant Can Do​

Write or rewrite the description​

Use the AI assistant to draft a description from the details you have already entered (such as title, research area, and location) or to polish text you have started yourself:

  • Write with DocApply generates a first draft of the description in the currently selected language.
  • Rewrite with DocApply improves and restructures the text you already have.

The text streams into the editor as it is generated. When it is finished, you can edit it freely.

tip

The AI works best when you have already filled in the basic position details (title, research area, field of studies, location) — it uses them as context to produce a more relevant draft.

Automatic translation between English and German​

You only write the description once. Whenever you finish writing or editing one language version, the assistant automatically translates it into the other language in the background.

  • The translation appears in the other language tab — switch the language toggle to review it.
  • If you keep editing the source text, the assistant restarts the translation with your latest version, so the two language versions stay in sync.
note

The translation is a starting point, not a final proofread. Always switch to the other language and review the result before publishing — check terminology, tone, and any field-specific wording.

🔀 Turning the AI Assistant On or Off​

The AI assistant is optional. You can enable or disable it from the toggle in the editor header, and the info icon next to it explains what each mode does:

  • AI enabled: The assistant helps you draft the description, and the translation into the second language is generated automatically.
  • AI disabled: The assistant is not available, and you must write and translate both language versions manually.

⚙️ Step-by-Step: Creating a Bilingual Description​

Goal: Produce a complete English and German job description ready for publication.

  1. Open the Job Creation Form and go to the Position Details step (see Create Job).
  2. Choose the language you want to write in using the English / German toggle.
  3. Write the description yourself, or click Write with DocApply to generate a draft and Rewrite with DocApply to improve it.
  4. Wait for the Translating indicator to finish — the assistant translates your text into the other language automatically.
  5. Switch the language toggle to the other language and review the translation for accuracy, terminology, and tone. Edit it directly if needed.
  6. Make sure both language versions are complete and within the character limit.
  7. Continue through the remaining steps and publish the position.